2023-09-03 Meeting notes

Date

Sep 3, 2023

Participants

@Osornio, Cesar
@David Meisinger
@Woller, Gabriel
@Vann Wellmon
@Timothy Ausec
@Miguel

Goals

Discuss some priorities for this immediate future

Discussion topics

Time	Item	Presenter	Notes

Time	Item	Presenter	Notes
15 min	Recruiting Feedback	All	Discuss what worked and what didn't Worked Professional Included every group Timing was good - shorter presentations good for attention Carrying out rocket worked well Carrying flyers going with the rocket out and about worked really well Signup sheet was nicer than a google form so we could for sure get their email Tech on table curing the callout meeting was good Can Improve Organize links to join every group Should share just the Rose Rocketry discord QR code and have that be the landing page that links the other discords Have flyers ready earlier (have designs at least 1 week prior to the event) Unified formatting for slides within each sub group but each sub group can have personalized slides for callout meeting After showing off the space take the group to a KIC classroom to discuss and hang out Write a checklist Get a custom table cloth or Rocketry poster for Welcome Back Wednesday will be making a guide for next year
5 min	Attendance	All	How to manage attendance? Campus Groups Sheets
5 min	Meeting Times	All	Discuss meeting times for groups Try not to overlap calendar: https://calendar.google.com/calendar/embed?src=e885d3b3a4b61279bd0606f4c113d77658678f677546185a04cecf033e5abbc4%40group.calendar.google.com&ctz=UTC
10 min	SEDS Grant	All	Discussing which group would benefit most from this Due Oct 8th
15 min	General Meeting 1	All	What should we do for our first general meeting next monday? Tennis ball event bic access stuff and info launch info reserve the room olin room
10 min	Funding, Sponsorships, and setting expectations		Push discussion back to next week admin meeting This year will be focused on securing partnerships with industry and other orgs without as much expectation for funding Networking is key to this Set up partnerships first Create a presentation slide for all of our groups Sponsorship package Individual sponsorship packages or one for rose rocketry? Individual sponsorship packages - here
5 min	Admin info and locked channel discussion	All	What should we be using locked channels for? We want to be transparent discussion on backend stuff club operations launch planning “unprofessional things” things we wouldn't want people seeing concerns about individuals passwords sensitive information reminders for officers to do their job
5 min	CIA Launch?	All	Closer and later in the day so easier to get to Might be easier to get a BIC worker there? L1 and lower power launch (4000' MSL & H Impulse) Oct. 14th launch at CIA has a 10,000 foot waiver
10 min	Open Discussion	All	Add anything we should talk about
	other		seds fundraising DEI initiatives - miguel and david joining sunny meeting CFDI being effective teammates officer retreat industry connections engineers talks through different orgs like cfdi speakers coming in on talking about experience

Action items

Write a check list for organizing onboarding for next year

Include a list of what stuff to bring from each group

@G Halperin Set up recurring Campus Groups events for each sub group (because not every PM has access) and it’s the PMs' responsibility to get the links and share them

@Timothy Ausec figure out what SEDS grant is for and write proposal for SmallSat

@Woller, Gabriel Organize CIA Launch

@Miguel contact CIA

@Osornio, Cesar admin info decisions in chat

Decisions

Revisit launch stuff
revisit dei stuff
revisit seds fundraising
explicitly stating initiatives and skills we want to promote.
talk about outreach initiatives
a school is starting a tarc team, discuss how to help