2024-11-10 Meeting Minutes

2024-11-10 Meeting Minutes

 Date

Nov 10, 2024

 Participants

  • @Miguel

  • @Alfeldt, Maddy

  • @Gormley, Thomas

  • @Reilly Laine

  • @Gurrola, Ella

  • @Peter Tselekis

  • @Carter Schlomann

  • @Ben Graham (Tardy)

 

Cannot Attend (Notice Provided)

  •  

 

Cannot Attend (No Info)

  • Ben

 

 Goals

  • Rose Rocketry Admin Meeting AY2024-25

 Discussion topics

Time

Item

Presenter

Notes

Time

Item

Presenter

Notes

5 min

General Announcements

Miguel

  • Welcome!

5 min

Action Items

All

  • Peter:

    • Epoxy mats placed on order sheet

    • Datasheet provided on hand

      • Will be done before end of quarter

    • All rockets that flew were painted

    • L1 storage WIP - push to Winter quarter

    • Bottle mount + acceptable use policy WIP

      •  

  • Thomas:

    • Finance Policy Complete

  • Ben

    • Update space cleaning

10 min

Team Updates

PMs

Team Updates!

  • USLI

    • CAD + Parts ordered before quarter break

    • PDR presentation this Wed

      • Complements to various systems

    • ICE order

  • RPL

    • AD order is in + connected to RHIT network

    • Software developing firmware for PLC

    • SolidWorks PDM complete for RPL

    • Dr. Terlep’s trailer needs to be measured

    • Might purchase full tool

      • Will have tool by Wed Week 1 Winter quarter

  • HPR

    • L1s launched - 6 attempts, 6 successes

    • Low Power rockets flew well

      • Carter cluster & Mikey low power rocket

      • Miguel L1 reflight - beat club record on L1 reflights

    • Launched 6 kits, prepared 18 kits

      • Burn ban as contributing factor

      • Better launch communication

      • Direct communication to members

      • Move event registration up to tell Lee

5 min

Travel Updates

Mikey

  • We travelled!

  • Van communication could have been more streamlined

  • Next launch will be USLI

    • Full-scale launch Jan & Feb

5 min

Finance Updates

Thomas

  • Financial Policy

    • Review + Voting

  • Nominating Ben W. to Comptroller role

  • Exec SGA - 7.7k

  • Exec BIC - 3.3k

  • Exec Des - 6.3k

  • YTD Exp. - 2.4l

  • USLI - 3.8k

    • Costs evenly split (800) between HPR

  • USLI BIC - 0.18k

  • YTD USLI - 7.6k

    • Competition Travel included

  • SGA HPR - 0.4k

  • BIC HPR - 0.1k

  • DA HPR - 0.3k

    • L2 Program

  • YTD HPR - 2.4k

  • SGA + BIC RPL - 0.0k

  • DA RPL - 16.2k

  • YTD RPL - 6.8k

15 min

VP + President Final Plans

Miguel

  • Set for this Wednesday, Nov 11th from 6-8PM in M137

  • Procedure

    • Officer Arrival 5:45 (EC arrives)

      • Signs on Rows (Active, General)

    • 6:00 - Pres/VP check members in

    • 6:15 Check-In End

    • (5min) President Speaks

    • 6:20 - Presidential Candidates

      • Announce all candidates

      • Ask for any other interested candidates

      • Speak on alphabetical order by last name

      • Candidates Speak (2.5min)

      • 5.5min min speaking time (Q&A)

      • 5min open discussion

        • Active candidate leaves

        • Other candidates silent & members discuss

      • Vote through Campus Groups

        • 5 min session

        • Pres/VP verify results

      • Set up poll + send link to Discord

    • 7:00 Vice President Candidates

  • HPR

    • Provide list of active members as defined by the HPR PM

10 min

Open Discussion

All

  • Active Member List

    • USLI provided

    • Need from HPR and RPL

  •  

 Action items

@Peter Tselekis Send out acceptable use policy + alcohol mount by Friday + List
@Peter Tselekis Look into L1 launches
@Peter Tselekis Send e-mail to
@Carter Schlomann Send out email to ICE by Wed EOD
@Gormley, Thomas Prepare automation direct deadline complete by next week
@Gurrola, Ella Make social media post - tag Rose-Hulman (#RHIT #Rose-Hulman)
@Gormley, Thomas Send RPL active member list
@Ben Graham Figure out how to transport RPL fuel outside of Rose-Hulman
@Miguel Make election slides
@Reilly Laine Create polls for election

 

 Decisions