SmallSat Discussion 2024-02-17

Date

Feb 17, 2024

Participants

@Osornio, Cesar
@David Meisinger
@Kern, Evan
@Miguel
@Timothy Ausec

Goals

Have a conversation about smallsat structure and how it can be support moving forward.

Discussion topics

Time	Item	Presenter	Notes

Time	Item	Notes
10 min	Smallsat Current Structure	Project Manager Role is currently fulfilled by Tim managing capital and handling delivery active role leading meeting, planning, scheduling first part of year was important Subteam Leads Work on specific parts of the satellite 4 current leads Want people to be directly accountable to subteam leads Capstone Team disconnected on what the team is doing longer term the thing that is going in space morisson goes to team meetings and communicate funding mostly from ECE department, but also use rocketry money Timeline CSLI is a massive ask need good support behind us for that may not be able to do csli next year depends on how things next year go suborbital test bed capabilities we can to mature the club to get support from insitutution bare minimum is suborbital test beds to get us to do csli main preventing factor is the capital (pricey) Manpower and retention is becoming a big picture 20 ppl to less than 10 reflecting on why putting up posters and stuff administrative structure 4 subteam leads assign a person to be the rocketry liaison Who is in charge of system integration? Associated Organizations Project Manager Provide updates (images, descriptions) at the start of each month to the President, Vice President, and Public Relations Officer Appoint a point of contact for the treasurer Serve as the executive coordinator for the particular organization Record attendance of organizations to report to Secretary Invite Vice President and Safety Officer to all design reviews, or informed them of what work is being carried out in order to ensure safety procedures are followed project manager needs integration funding liaison may need to be project manager to be effective May need to recruit a treasurer as well biggest issue is getting people to fill these roles and take over engineering and administrative side Action Items Develop Project Management role and responsibilities over the next couple weeks Look into your recruitment efforts David Set Up Meeting Develop documentation for Subteam and Project Management Roles system documentation on shared file storage
10 min	Succession Planning	Utilizing subteam leads to take over project management role Path for recruitment to leadership role identified people that are the most passionate want to take on more responsibility Documentation? no current documentation need to be better about documenting things
10 min	Funding	Money Need to get more capital Herniter money for this year Rocketry Money Reaching out to corps but havent sorted out anything Fundraising from parents want to talk to alumni rocketry newsletter Fumbled homecoming Need corporate buy in whats in it for them? workforce development tax write off In kind donations are neccesary Treasurer tim managing money for this whoever takes over In kind donations are necessary need someone maning that end

Action items

@David Meisinger @Timothy Ausec @Kern, Evan Set up meeting to talk about how USLI’s structure and leadership can be used an inspiration for smallsat to better member retention and engagement

@Timothy Ausec Work with subteam leads to develop documentation to support succession planning to make sure knowledge transfer can be done

@Timothy Ausec Develop project manager role and responsibilities to be in line for rocketry’s needs and smallsat’s needs

@Timothy Ausec @Kern, Evan Continue to develop system documentation to support knowledge tranfer

Rose Rocketry